Showing posts with label information consulting. Show all posts
Showing posts with label information consulting. Show all posts

Thursday, June 18, 2015

How to survive clients that want information within 1 hour?

I attended the intermediate level educational program put on by the Competitive Intelligence Division of SLA, presented by Lynn Strand, the Principal of Outside Knowledge LCC. In this session, Lynn presents a Quick take session entitled: "What to Do When They Say "Give Me Everything You Have  on ... and Not Freak Out Because They Want it in An Hour". Below are her 9 tips in bullet form which can be helpful to both special librarians and independent information professionals.


  1. Don't panic. That does not help.
  2. Trust yourself. You can do this.
  3. They do not want everything. Just an overview. In fact, they really don't know what they want.
  4. Use "trends" in your search terms. This will retrieve information that provides an overview or that is broad in scope or focus.
  5. Use resources you already know. Exhaust the familiar first.
  6. Plan to search for 30 minutes and then give yourself time to put together your deliverable. Save some time to put together a final report on what you have found and don't spend all of it on searching for information.
  7. Have a flexible template. For doing research reports, you need to have a template that all you need to do is put in new content and not worry about formatting.
  8. Keep it to 3 pages or less. Right at the top of those pages, indicate three to four things the client must know. Hence, the most important information first.
  9. Do a Google file type research. Sometimes the commercial databases may not contain the information you are looking for. Hence, if this fails, use Google search for file types like pdf, ppt. or doc. in order to retrieve the information you need.

Wednesday, July 2, 2014

Can graduates consult fresh out of library school? A few thoughts

For June, I have been putting together my thoughts and research on consulting and consultants in domains outside of library and information science (LIS). I have also been informally talking with independent information professionals and formulating ideas about my dissertation project, including possible conclusions and recommendations that I might want to contribute to the field. In this blog post, I want to share some of my thoughts (that I may not necessarily include in my final project). These thoughts are basically centered around providing answers to the question:
Can graduates consult fresh out of library school?

In a recent conversation with a library student about my research, I mentioned that I am studying  library consulting as a phenomenon. The conversation lead to her asking me several questions about library consultants and library consulting. One such question was whether or not library consultants need to have experience working in the field before doing consulting. Currently, it is the dominant paradigm that library consultants cannot be students "fresh out of library school". This view is not only held by MLIS students, but also practitioners and professionals. It is also embedded in the literature that basically defines a consultant as an "outside expert" that provides problem solving advice. Yet, my view is why does it have to be seen this way?

When I look at MBA graduates, they leave business schools and immediately join management consulting firms, with little or no experience working in actual businesses. When I consider this, my argument is that how we teach MLIS students could also prepare them for consulting without actually working in libraries. In my radical proposal, a consultant does not necessarily need work experience, but could tentatively have two other criteria:
  1. an outsider perspective and
  2. a specialty

When I look at MBA education and even management consulting literature, students are prepared for consulting. They learn methods and processes to do consulting through books such as



Another thing about MBA education (I know these things partially because my wife did an MBA), is that they work a lot with real life cases or case studies. So while MBA students do not have work experience, they use these cases and case studies to practice their consulting methods and principles. Sometimes, MBA courses actually insist that students actually engage real companies and organizations and prepare their own cases and proposals for solving the problems in those cases. Considering this, I wonder if library schools could borrow some of these practices in library education in order to prepare library school graduates for consulting.



Then when I look at law education, I see law students as studying mainly cases. Is it possible that library school graduates could substitute work experience by being exposed to studies of various "library cases"?

I also look at the fact that sometimes consultants are engaged in organizations for their specialty. Sometimes, this involves their knowledge of a particular software, collection, or of a particular subset of users (say for instance LGBT users, or African-Americans, or Muslims, etc.) or because of their specialty in a particular language. In other words, there are cases in which work experience is unnecessary to consulting, particularly in cases where MLIS graduates already come with a bachelors degree in a previous area of studies. In other cases, MLIS graduates may have a niche hobby that enables them to be an expert or specialist in a particular area, such as Comic books, Graphic Novels, Star Trek or some game specialty.

Finally, I look at my own experience as a MLIS student, where I actually performed information brokerage, information consulting and library consulting before graduating from library school without knowing that what I was doing had formal names and procedures. In some of those instances, the outcomes were not as successful as I would have wanted them to be. However, now that I have researched consulting and have come across principles, process models and methods for consulting, I felt that I could have been more effective in my library and information brokerage and consulting roles early on in my career. Had I been taught how to be an effective consultant in library school, I feel that I would have gotten better results in all those early freelance projects that I did as a student before graduating from library school.

Conclusion

It is therefore my opinion that while the dominant perspective in my discipline is that library school graduates cannot enter into consulting directly after exiting library school, that this is not a function of them lacking work experience, but a function of the library curriculum not preparing them for such roles. My main support for this argument is that MBA graduates consult without work experience, and this is because they are provided with adequate curriculum and informational support. Secondly, I have argued that consultants are not only important because of their work experience, but sometimes because of their knowledge derived from their hobbies or personal experiences. Library students doing their Masters, with a degree in another subject, are highly likely to possess some niche area or subject that they are quite conversant if not an expert on. Finally, I feel that my own personal experience could have been enriched by a course that would prepare me for effective consulting. (Coincidentally, I am aware of recent grads that are also doing consulting and am sure that they too would benefit from such a course). So I say, let's think more about this.


Reference

Kurian, G. T. (2013). Consultant. The AMA dictionary of business and management. New York: Amacom.

Sunday, June 8, 2014

Information consulting today: Some insights from Marcy Phelps @ SLA 2014

So I arrived at my first session of my first SLA meeting with the stress of:

  1. having lost my cellular phone between Toronto and London
  2. Coming straight to the conference convention centre with my luggage to discover that there was no bag or suit check available, which meant that I had to lug with suitcase and suit carrier to all the sessions,
Nonetheless, my travel stress could not take away from my gaining some insights from Marcy Phelps, the principal  or founder of Phelps Research. According to her website:

Marcy M. Phelps, founder of Phelps Research, provides professional research, analysis, and research training services that help clients make better business decisions. She founded the company in 2000 after obtaining a master’s degree in library and information services from the University of Denver. (Phelps Research, 2013)
The session that I attended from which Marcy Phelps presented was entitled “Data Visualization” (Phelps, 2014). However, the session yielded more than just insights into Data Visualization. In addition to the information on data visualization, Phelps provided insights into the modern trends and shifts from information brokerage to information consultancy (a topic already discussed in this previous blog post).


Marcy Phelps provided a very interesting context to her presentation on data visualization that highlights the shift in information work of locating sources for clients and providing value added services to the information retrieved. Drawing on her experience as an information broker and consultant for a number of clients including marketing agents, Marcy Phelps suggests that in the past information brokerage was about librarians being in business to help clients find more and better information. She however suggests that today, the clients no longer want more or better information, but actually want more value added to the information. In fact, her argument is that clients are drowning in information, and do not have the time to deal with the large quantities of information. She further opined that clients don’t have the time to sort through a while lot of information and as such want information professionals to provide them with information that is “decision ready” (meaning information that they can use immediately to make decisions). Now they want to know what does the information mean? They do not want to search for the story but want information professionals to supply the meaning of the information to them.


Phelps went on to discuss the steps and process to be undertaken in creating or adding this value to information for clients, by using and creating visual analysis and presentations for information. (This discussion itself warrants its own blog entry). However, another key insight that Phelps stressed was that librarians need to use their reference interview skills in the process to get at what clients really want from the data or information that is to be supplied. She mentions that this is key, in order for the information professional to deliver the value-added result that clients demand. She went on to suggest, that sometimes clients have a hunch or theory and wants the information professional to conduct the research  to prove their theory. Our research as information professionals in this regard is to provide the message from the data that clients need to know and use to make their decisions. 


A question was asked of Phelps as to whether or not she has to provide clients with information for which she did not agree with the decisions that they intend to make. Phelps in response stated that this is why she always includes an executive summary or a cover letter contextualising the information being supplied as well as presenting the limitations of the data.

These few insights into the work of information consulting are indeed valuable for the troubles and expenses associated with my conference attendance. It is further insightful for me to be in such conferences to be part of the community of practice surrounding information consulting work. And hopefully, all these insights will transfer into helping me better understand my thesis research. And there's more to come. :)


References:

Phelps, M. (2014). More than pretty pictures: A guide to data visualization for info pros. Presentation at the Special Libraries Association 2014 Conference, June 8-10, Vancouver, B.C. Retrieved from http://www.phelpsresearch.com/Portals/0/DataViz-Adv-SLA2014.pdf

Phelps Research (2013). About Phelps Research and Marcy Phelps. Retrieved from http://www.phelpsresearch.com/AboutUs